Academic Policies and Procedures

(You can read this information in Japanese below.)


Students are required to register on registration day.  If a student fails to do so, the student must wait until all other students have completed registration in order to sign up for classes.  Both summer and fall semesters have registration days.

Add/Drop Classes

Students who wish to make changes in their course schedule after registration may do so by completing an ADD/DROP card.  ADD/DROP cards may be obtained from the Academic Programs Office and require signatures from the Academic Advisor and professors of affected courses.  Deadlines for adding and dropping courses are listed in the academic calendar.  Students should note the deadlines carefully.  It is difficult to get approval for an exception to these deadlines.

Withdrawal from Classalt

Students cannot add a class after the ADD/DROP deadline.  If a student wants to drop a class after the deadline, it becomes a WITHDRAWAL and he/she needs to complete an ADD/DROP card with signatures.  If a student withdraws, a "W" will be recorded on his/her grade report.  The deadline for withdrawing from a class is listed in the academic calendar.

Attendance and Participation

If you want to make progress, it is very important to come to every class and to take an active part in all class activities.  Faculty members expect students to come to class well-prepared, to finish all assignments, to ask questions and to speak up in class.  You should try very hard to speak English at all times.  Your instructors will teach you the foundations of the subject matter, but it is your responsibility to learn it and to make progress

A.        ASP Class Attendance:

            These are attendance policies you can expect in all your ASP classes:

          1.   Come to class every day and arrive on time.

          2.   If you are late, it will be recorded as a "tardy" (late arrival).

          3.   Three (3) tardy marks (late arrivals) = 1 absence.

          4.   Poor attendance will negatively affect your final grade.   

               a) If you are absent for more than 20% of the classes in a course, you will fail the course and receive a grade of "F".

               b) If you are absent for 10%-20% of the classes in a course, your grade will be lowered accordingly.

          5.   If you are absent from class, you are still responsible for all of the work covered in the class and for all assignments.

          6.   If you are ill, you must contact your instructor before class by e-mail or by calling 503-373-3300.

Individual professors may have additional policies.  Each of your professors will give you a list of his/her attendance policies in writing.  Be sure you understand them.

B.        ASP Class Participation is subject to the following guidelines:

  1. Take an active part in all class activities every day.  Instructors will grade you on your participation and contributions to the class.
  2. Return all of your assignments completed and on time.  If you are absent, bring the assignment on the next day of class.
  3. Meet ALL of the requirements and standards set by your individual instructor.
  4. Your learning and progress is directly related to how much you participate IN and OUT of class.  IT IS UP TO YOU!!


C.        Willamette Class attendance is subject to the following guidelines:

  1. Students are expected to attend classes.
  2. Instructors set the specific attendance standards for their own classes.
  3. Irregular attendance may negatively affect students’ progress and therefore be reflected in their grades.


Grading Policy

The following grades will be given in the American Studies Program at Willamette University and TIUA, and transferred to TIU:

A   =  4.0 B+ =  3.3 C+ = 2.3 D+ =    1.3 F   =  0.0
A-  =  3.7 B   =  3.0 C   = 2.0 D   =    1.0  
  B-  =  2.7 C-  = 1.7    


You will receive grades during the semester on:  your classroom presentations, homework, essays, reading assignments, discussion activities, listening exercises, class participation, group and individual projects, contact assignments, quizzes, and examinations.  Your final grades will be letter grades (A to F).


Progress Reports and Academic Warnings

During the semester, each student will receive progress reports from their professors and will receive an academic warning if he/she is not meeting the standards set for passing the course.  A mid-semester progress report is received by every student in Spring Semester that is performing below standards.  The student should discuss this report with his/her professors and advisor.

Policy on Academic Achievement

At the conclusion of each semester, the academic records of all students are reviewed by the Academic Policies Committee, the Director of Academic Affairs, and the Executive Vice President.  A student who is not working up to expectations may be:  (1) warned about academic progress; (2) placed on academic probation; (3) dismissed for academic insufficiency.  Such decisions are made in consultation with the student's Academic Advisor and the student's professors. Any recommendation for dismissal must be forwarded to the President by the Executive Vice President.

The criteria used in these determinations include the following academic deficiencies:

  1. Semester GPA (grade point average) below 2.00.
  2. Cumulative GPA below 2.00.
  3. Completion of less than a full-time course load.
  4. Serious academic difficulty as determined by the Academic Policies Committee, the Director of Academic Affairs, and the Executive Vice President.


Academic Probation

If academic performance falls below expected achievement (examples are listed above), a student will be placed on Academic Probation.  If placed on probation, the student is:

  1. Ineligible to represent the ASP or the University in any public performance.
  2. Ineligible to hold any student leadership position.
  3. Subject to eventual dismissal if the academic record continues to be below the established criteria.
  4. Ineligible to receive a Certificate of Participation at the end of the program if placed on probation for two semesters and does not meet established academic criteria by the end of the second semester of probation.

Any student placed on academic probation should consult his/her Academic Advisor  and the Director of Campus Life and Academic Services immediately in order to review participation in curricular, co-curricular, and extra-curricular activities.

Student Grievance Policy

This policy does not apply to Standards of Conduct violations, nor is it an appeal or process to supersede the Standards of Conduct. In cases of sexual harassment or sexual assault, please refer to those policies for appropriate procedures. 

  1. Students who believe that a faculty or staff member has violated their rights have the responsibility to discuss thoroughly their complaint with that faculty or staff member.  Students who believe that they have had their rights violated by the Academic Program or the Campus Life Program should discuss their complaint directly with the appropriate Director, the Director of Campus Life and Academic Services, if the matter is non-academic, or the Director of Academic Affairs, if the matter is academic.
  2. In the case that students and the faculty or staff member involved are unable to resolve their differences, students should then discuss the complaint with the immediate supervisor of the faculty or staff member. After the initial meeting, the faculty or staff member, the appropriate supervisor and the student may meet if all parties agree.
  3. If the student is not satisfied by steps 1 and 2, he/she should submit a written complaint to the Director of Campus Life and Academic Services, if the matter is non-academic, or the Director of Academic Affairs, if the matter is academic. In either case, the respective Director will contact the Executive Vice President and will review the situation together.
  4. Within five class days of receiving a copy of the student’s complaint, the faculty or staff member involved shall submit a written response to the Executive Vice President and appropriate Director. Copies of the response shall be given to all persons who received copies of the student’s complaint.
  5. The Executive Vice President and appropriate Director will meet upon receipt of the response. After reading and discussing the complaint and the response, the Executive Vice President and appropriate Director may request interviews with faculty, staff members or students involved. The Executive Vice President and appropriate Director shall write a recommendation and rationale upon reading and discussing the initial written complaint and response. Copies will be sent to the student, the faculty or staff member, and the appropriate supervisor.
  6. The student or faculty/staff member involved may submit a written appeal of the outcome to the Executive Vice President within five class days after the receipt of the recommendation.  The appeal must be based upon one of the following criteria: 1) procedural errors which were significant, or 2) newly discovered information which by due diligence could not have been discovered in time to be presented. Upon receipt of the written appeal, the Executive Vice President shall review the appeal and make recommendations.
  7. Written complaints and appeals shall be securely housed in the office of the appropriate Director and in the office of the Executive Vice President.  All proceedings shall be kept confidential and not noted in the student’s permanent record.



At the end of the program, Willamette University issues one official transcript to the student and a copy of the official transcript is sent to TIU.  The cost for additional transcripts is $5.00 for the first electronic copy and $2.00 for more copies if requested at the same time.

Academic Advising

Every student is assigned to an Academic Advisor for the year.  The student meets regularly with the Advisor to check on academic progress and to discuss how the student can take full advantage of the educational experience.

The Academic Advisor consults as needed with the Director of Academic Affairs, the Associate Director of Residence Life and Wellness Services, the Director of Campus Life and Academic Services, and the Executive Vice President.







ADD/DROP (履修科目の追加と取り消し)

履修手続きを済ませた後で履修する授業を変更したい場合は”ADD/DROP card” (追加 / 取り消し届け)に記入して提出することで変更することができます。”ADD/DROP card” はAcademic Programsのオフィス(教務課)で入手することができます。また、そのカードにはアカデミックアドバイザーと、変更したい授業の担当教授によるサインが必要です。履修変更の締め切り日はアカデミックカレンダーに載っています。この締め切りについて例外が認められることは難しいので、学生はこの締め切り日を必ず守るようにしなければなりません。


WITHDRAW (ADD/DROP 期間後の履修科目取り消し)

ADD/DROP期間が過ぎてから履修科目を追加することはできません。ADD/DROPの締め切り後に履修科目の取り消しをしたい場合はWITHDRAWALとなり、ADD/DROP card にサインをもらう必要があります。履修科目をWITHDRAWした場合には成績表のその科目に「W」が記されます。WITHDRAWの締切日はアカデミックカレンダーに載っています。




  1. ASPの授業への出席
    1. 毎回、時間どおりに教室に来ること。
    2. 遅れた場合は、“遅刻”として記録されます。
    3. 遅刻3回で1回の欠席と数えられます。
    4. 欠席は成績に悪影響を及ぼします。
      1. 欠席が20%を超えた場合は不可となり、成績は“F”となります。
      2. 欠席が10%-20%の場合は成績が下がります。
    5. 欠席した場合でも、責任を持って授業中の課題や宿題をしなければなりません。
    6. 病気の場合には授業の前にEメールを送るか、503-373-3300に電話をするかして、先生に連絡しなければなりません。

  2. ASPの授業への参加の基準
    1. 毎日授業に積極的に参加すること。先生は参加の度合いも成績に考慮します。
    2. すべての課題を済ませて期日どおりに提出すること。もしも欠席した場合は次の日に課題を持ってくること。
    3. それぞれの先生が決めた条件や基準のすべてを守ること。
    4. 学生がどれだけ学び、進歩するかは授業内外でどれだけ積極的に参加したかに直接関わることです。これはあなた次第です!!!

        C. ウィラメット大学の授業への出席の基準

  1. 学生は授業に出席すること。
  2. 先生達はそれぞれの出席の基準を設けます。
  3. 出席が悪い場合はその学生の進歩に悪影響を及ぼし、その結果が成績にも反映されることになります。



A  = 4.0

B+ = 3.3

C+ = 2.3

D+ = 1.3

A- = 3.7

B  = 3.0

C  = 2.0

D  = 1.0


B- = 2.7

C- = 1.7

F  = 0.0







各学期の終わりに、the Academic Policy Committee(学業規則委員会), the Director of Academic Affairs, the Executive Vice Presidentが全学生の成績に目を通します。学生の成績が一定の基準を満たしていない場合にはその学生について以下のどれかの処置がとられます:(1)警告(学業に関して警告する)。(2)Academic Probation(学習状況審査期間)とする。(3)成績不振によりASPでの学業継続不可能とする。これは学生のアカデミックアドバイザーと学生が履修している授業の教員との協議によって決定されます。学業継続不可能の勧告はthe Executive Vice Presidentから学長に報告されます。



  • 1つの学期中のGPA(成績平均点)が2.00未満
  • 累積GPAが2.00未満
  • 正規の学生として必要な履修授業数を終了しなかった場合(春学期は5つ、夏学期は3つ、秋学期は4つの授業が必要)。
  • The Academic Policies Committee, the Director of Academic Affairs, the Executive Vice Presidentが学力的に非常に困難であると認めた場合。


Academic Probation(学習状況審査期間)

もしも学業面での成果が最低基準に達しなかった場合、学生はAcademic Probation(学習状況審査期間:その学生の学習状況を観察し改善を促す期間)とされ、その学生は:

  • ASP生の代表としての公な活動停止。
  • ASPの学生役員としての活動停止。
  • もしも基準以下の成績が続いた場合学業継続不可能とみなし、退学処分の対象となる。
  • 2学期間継続してAcademic Probationとなり、Probationとなって2学期目の終わりまでに既定の基準に達しなかった場合には、プログラム終了時にCertificate of Participationを受領することができない。


Academic Probation(学習状況審査期間)とされた学生は授業や課外活動、またその他の活動への参加についてアカデミックアドバイザーとDirector of Campus Life and Academic Servicesに相談してください。





  1. 教職員に自分の権利を侵害されたと考える学生は、その苦情について教職員と十分に話し合う責務を負っています。アカデミックプログラムやキャンパスライフプログラムによって自分の権利を侵害されたと考える学生は、その苦情について該当するDirector(学業面以外のことであれば、Director of Campus Life and Academic Services、学業面のことであれば、Co-Directors of Academic Programs)と直接話し合って下さい。
  2. その件に関与している学生と教職員の間で話し合いが付かない場合は、学生はその教職員の直接の上司と話し合って下さい。最初のミーティングの後、その教職員、該当する上司、そして学生が合意した場合は、これらの関係者全員でミーティングを持つこともあります。
  3. もしも、上記1と2の手順で学生が満足しない場合、学業面以外のことであればDirector of Campus Life and Academic Servicesに、学業面のことであればDirector of Academic Affairsに、学生は文書で苦情を申し立てて下さい。どちらにせよ、該当するDirectorはExecutive Vice Presidentに連絡し、共に状況を再検討します。
  4. 学生からの苦情のコピーを受け取ってから実働5日(授業日)以内に、関与した教職員はExecutive Vice Presidentと該当するDirectorに文書での応答を提出することになります。応答のコピーは学生の苦情を受け取った人全員に渡されます。
  5. Executive Vice Presidentと該当するDirectorは、この応答を受け取った時点でミーティングを持ちます。苦情とそれへの応答を読み、検討した後、Executive Vice Presidentと該当するDirectorは関与した教職員と学生にインタビューを要請することもできます。Executive Vice Presidentと該当するDirectorは最初の苦情とそれへの応答を読み、検討した後に勧告とその理由を文書にします。その文書のコピーは関与した学生、教職員、そして該当する上司に配布されます。
  6. 関与した学生と教職員は、勧告を受け取ってから実働5日(授業日)以内に、結果についての抗議文書をExecutive Vice Presidentに提出することができます。抗議は下記の基準のうちのひとつに基づいたものでなければなりません。1)重大な手順のエラーがあった場合、または2)相当な注意を払っても先に見出されなかった情報が新たに見出された場合。抗議文書を受け取った後、Executive Vice Presidentが再検討し、勧告を出します。
  7. 全ての記録は内密に処理され、学生の永久的な記録には残りません。








アカデミックアドバイザーは必要に応じて、the Associate Director of Residence Life and Wellness Services, the Director of Campus Life and Academic Services, the Executive Vice Presidentと相談することもあります。


About Us

Tokyo International University of America

1300 Mill Street S.E.
Salem Oregon 97301


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Equal Opportunity Statement

Tokyo International University of America (TIUA) is committed to the principle of equal opportunity in education and employment.  TIUA does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship programs, and other TIUA administered programs and activities.  For the purpose of admission, all students must be formally admitted by Tokyo International University (Kawagoe, Japan) prior to making application to the American Studies Program at Willamette/TIUA.